Streamline your exhibitor,
sponsor & speaker processes
with a secure portal
Tired of managing exhibitors manually through hundreds of emails, phone calls, and tedious spreadsheet updates? Provide each of your exhibitors with their own customized portal where every exhibitor will see specific information relevant to their booth or sponsorship for your event. Within a simple, and easy to use portal, your exhibitors can now get all the answers on their own to their endless questions. As the Event Planner, you’ll no longer need to hound exhibitors for marketing assets as they will now upload them directly through the portal.
Best For Planners That
Struggle with version control using a PDF floor plan for booth selection & edits.
Spend countless hours on spreadsheets, emails, and files tracking deliverables and deadlines.
Want to provide your exhibitors with an all-in-one portal to prepare for your show.
Wish you had an easier and more effective way to promote sponsorship opportunities.
Would like to eliminate the unnecessary back-and-forth exhibitor communication.
Would like to uplevel their show appearance by providing a professional & modern software platform.
Product Overview
Online Booth Sales
- Buying booths at your show will become a breeze as exhibitors purchase booths online without talking to a human!
- Multiple checkout scenarios depending on your specific needs.
- Direct integration with various payment gateways including Stripe, Authorize.net, PayPal and more.
- Discount codes and partial payments supported.
- Sell additional add on items like sponsorship opportunities, lead scanning, etc.
- Order confirmation emails sent directly to you and your exhibitor.
Interactive Floor Plan
Floor plan changes become a breeze with our simple drag-and-drop, point-and-click editor tool. No more waiting on PDF revisions. You are in control of your floor plan and what used to take hours or days can be accomplished in seconds.
Role Based Exhibitor Portal
- Days of sending exhibitor logos and graphics files back and forth via email are over. Create a Task List that outlines each asset you need from your exhibitors, when they need to submit by and allow exhibitors to upload their files directly to the portal.
- Need very different marketing assets from your Platinum sponsor than you need from your Bronze sponsor? No problem! Each user can be assigned a specific “level” that dictates a unique task list composed of tasks associated with their specific level.
- As the Event Manager, you’ll be able to easily bulk download these files or access them one by one.
Robust Reporting
Build and save custom reports that show you exactly which exhibitors have and have not completed specific tasks. Examples: company logo report, company description report, etc
File & Asset Management
Tired of emailing out your exhibitor kit, shipping form and prospectus over and over? Host all of your important PDFs and other files within the portal so exhibitors can access them anytime.
Custom Branding
Our exhibitor portal will match the same look and feel as your event website. When configuring your event site, we’ll use the same HEX colors and banners to stay consistent with your overall brand and event theme.
Orders & Invoicing
Real-time visibility into exhibitor revenue collected and outstanding invoices. Easily track payments as they come in. No need to manage exhibitor collections in a spreadsheet. Exhibitors can easily access their invoice and payment status anytime.
Online Shop
Create an online shop with various products available for sale AFTER your exhibitor has purchased their booth. Oftentimes exhibitors will want to increase their exposure leading up to the event. Having an online shop within your exhibitor portal makes it easy for exhibitor to spend their additional budgets 
.
Mass Email
Send custom branded HTML emails to your exhibitors to remind them about upcoming and overdue tasks. Use merge fields to make the emails appear personal and save templates to re-use the same email over and over.
Interactive Dashboards
Easy to read charts and gauges to keep an eye on how many exhibitors are logging into the portal on a weekly basis, which tasks are being completed, and more.
Customizable Application Form
Use our customizable online application form to capture any and all details you need from you exhibitors. This form can be used to qualify and approve exhibitors BEFORE they are allowed to purchase a booth at your show
Booth Staff Reg
Give sponsors comp codes from within the portal and direct them to your attendee registration site where they can use the codes to register their booth staff.
Single Sign On
Using ExpoGenie for multiple events? You and your exhibitors can easily toggle between events without having to log into multiple sites.
Password Protected Portal
Not keen on hosting private event & exhibitor info on your website for everyone to access? Our exhibitor portal is password protected and only available to confirmed exhibitors and sponsors at your event.
FAQs
Create a dedicated web page specifically for all those common questions that exhibitors ask over and over again. Next time an exhibitor asks you about how they register their team, tell them to check the portal.
Content Editor
Our clients have complete control to change any and all content within their exhibitor portal. You will never need to contact us to request content changes as you will have the ability to make changes in real time.
Sponsorship Levels
Create various sponsorship and exhibitor levels so that when a specific “level” exhibitor logs in, they are shown relevant content associated with their specific “level”.
Fast Set Up
We deliver event sites very quickly. The typical turnaround time for us to set up your portal is 5 business days.
Value
Link to Instantly make floor plan changes & simplify your booth selection process.
Cut down on re-work, e-mails, and phone calls while reducing your margin of error.
Empower your exhibitors with everything they need to prepare for your show in one place.
Save time with customized mass e-mails you can send out to select recipients.
Seamlessly promote, sell, and process orders for sponsorship opportunities
See real time updates on your exhibitors statuses, and put your processes on auto-pilot.
Add credibility by making your exhibitors feel like they never left your event website.
Customize the portal for your event to set your exhibitors, sponsors or speakers up for success!
Why our customers trust us
Jamie Cervantes
Global Events Manager, Magento
Magento communicates with hundreds of exhibitors on a regular basis, and ExpoGenie helps us keep everything organized. We’ve customized ExpoGenie to meet our needs, and it allows us to post show information, collect deliverables and assign booth locations in the most efficient way. 
Amy Szmania
Exhibit Hall Manager, Ohio Dental Association
The simple and clear style of the floor plan has really saved me time and headaches! The company description allows our exhibitors to add more complete information than our previous floor plan, and the flexibility it allows me in being able to move, redraw and reassign booth spaces to fill our exhibitors’ needs is amazing. Plus, the ease with which I can download company information is a real time saver. 
Denise Manak
Exhibits Manager, NACDA
ExpoGenie streamlined my exhibit registration process immensely. It provided a single-source for all relevant information, drastically reducing time spent on email communications, and allowed me to keep my clients updated in real time. The ExpoGenie staff was always available to assist as needed – I highly recommend this app! 
Katie Witters
Director of Operations, Access Marketing
ExpoGenie has helped streamline event logistics by keeping all exhibitor information in one easy to use place. The interactive floor plan allows for immediate updates, easing the sales process for our event team, exhibitors, and attendees.